Set Up Single Inbox Folder For All Accounts In Outlook 2010. By Usman Javaid; Apr 12, 2010. You don’t need to check each account for new emails manually since all emails will be collected in a single folder. In this post, we will create a simple rule that will direct all received emails to the specified folder. Repeat the whole. How much to upgrade quicken.

For Outlook 2007 and previous, when you configure multiple POP3 accounts in Outlook, all the emails will be delivered to the same Inbox folder. In Outlook 2010, Outlook 2013 and Outlook 2016, mail for POP3 accounts is delivered to their own dedicated pst-file. Outlook 2007 and previous can be configured to separate mail of different POP3 accounts as well. Also, Outlook 2010, Outlook 2013 and Outlook 2016 can be configured to use a single pst-file again without losing the indication by which account you received a message with. This guide introduces several techniques which you can use to sort your email based on the account you have received it with. While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well. • • • • • • • • Deliver email to a dedicated pst-file per POP3 account When you are using Outlook 2007 or later, you can directly set a delivery location for your POP3 account.

This can be a single pst-file for all accounts but also a dedicated pst-file per POP3 account. In Outlook 2007, the default is the Inbox of your default data file (pst-file or Exchange mailbox) but in Outlook 2010, Outlook 2013 and Outlook 2016, the default is a dedicated pst-file per POP3 account. This dedicated folder set contains the following default folders; • Deleted Items• Inbox• Junk E-mail• Outbox• Sent Items• Search Folders When the account has its own folder set, all the emails are automatically stored in the corresponding folders without the need for configuring anything else like for instance rules. So your Sent Items are also automatically separated when using this technique. • Open the Account Settings dialog • Outlook 2007 Tools-> Account Settings• Outlook 2010, Outlook 2013 and Outlook 2016 File-> Account Settings-> Account Settings • Select the POP3 account which you want to redirect to its own folder set.• Press the”Change Folder” button at the bottom. Click on the image to see the dialog in full.• In the “New E-mail Delivery Location” dialog, click on: New Outlook Data File• When prompted for the type of data file, select “Office Outlook Personal Folders File (.pst)”. • Note: You may not be prompted at all if you don’t have multiple store providers installed such a for Business Contact Manager or iCloud.

• Give the pst-file a name and set the location where you want to store your pst-file. • I recommend to store the pst-file in a location that is also included in your backups. See for more information on that.

I also recommend to name the pst-file after your account so.pst• To lookup or change the names of your account see:. • In Outlook 2007, a new dialog pops-up to specify an Outlook display name for the newly created pst-file.

Change the name if you please and press OK. • I recommend naming it after your account name but this time you can leave out “.pst” at the end.• Outlook 2010, Outlook 2013 and Outlook 2016 will automatically name it after the name of the pst-file but without the “.pst” part. • Select the Inbox folder in the newly created pst-file.• Press OK to close the New E-mail Delivery Location dialog.• Repeat the steps to create additional folder sets for each account that you have.• Press Close to close the Account Settings Dialog.