• • In Outlook 2007: • Select File > Data File Management from the menu in Outlook. • In Outlook 2016: • Click File. • Go to the Info category. • Click Account Settings. • Select Account Settings from the menu that has shown. • Go to the Data File tab.

• Click Add: • In Outlook 2016:​ • Enter the name for the archive under File name. • Choose the desired format under Save as type:; typically, select Outlook Data File.

• In Outlook 2007: • Choose the desired format. Unless you may need to access the data with Outlook 2002 or earlier directly, it is safe to highlight Office Outlook Personal Folders File (.pst). • Enter the desired file name.

• Yearly archives work well, and naming the PST file after the year makes sense. Of course, you can choose monthly archives if you do have lots of big mail to deal with or another scheme. Just make sure the resulting PST files' sizes are somewhere around 1-2 GB. Larger files tend to be less efficient. • Type the archive PST file's desired name under Name.

• Again, it makes sense to name your archive after its contents. • Drag and drop entire folders to the root folder newly appearing under Mail Folders. • This is handy if you already have an Archive folder that contains, say, all of last year's mail.

Jun 21, 2018 - At any time you can move messages from folders on the mail server to On. NOTE: Rules in Outlook for Mac are only run when a new message comes in. Archived messages will now appear in the On My Computer folder. May 7, 2014 - You have a fat.pst email archive in hand from a Windows PC and would like to move those messages to your Mac. Chris Breen explains how.

Just drop it into the archive PST. • Alternatively, to archive individual items: • Click on the root folder named after your archive PST under Mail Folders with the right mouse button. • Select New Folder. From the menu. • Type the desired folder name. • Make sure Mail and Post Item s is selected under Folder contains: if you want to archive emails. For archiving other items, choose the appropriate category.

• Drag and drop individual or groups of emails onto the newly created folder. • To move all mail preceding a certain date in a folder (or nested folders): • • In Outlook 2016: • Click File. • Go to the Info category. • Click Cleanup Tools. • Select Archive from the menu that has appeared.

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• In Outlook 2007: • Select File > Archive. From the menu in Outlook.

• Make sure Archive this folder and all subfolders: is selected. • Highlight the desired folder.

• Specify the date emails prior to which (say, this year's January 1) you want to move under Archive items older than: __. • Use the Browse. Button to select the archive PST file created above.

You are here: » How to Scenerios? » How to Backup Outlook Mac 2011 / 2016 Mails on Mac How to Automatically Backup Outlook Mac 2011 / 2016 e-mails on Mac OS X? If you want to know the best possible options to back up individual, multiple emails, or mail folders you added into your Outlook Mac 2011 / 2016 / office 365 Mac Mail Clients. You don't just want to make an automatic backup of Mails to Outlook Mac but also, be able to search through the backed up emails / attachments and be able to view or retrieve them as and when required. Some of the online guides suggest dragging emails into 'On My Computer' in Outlook to do a backup of Outlook Mac Mails time to time. Whereas all it does is just adding up data to Microsoft Identity folder and further increases your chances of a crash. Some Guides suggest to just drag and drop emails to a folder on the desktop, however, it is just a pain to restore the emails or search through emails properly in case you ever end up with an Outlook crash or a Dead Mac.